Treasury Clerk

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter of the City's square miles have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for Treasury Clerk position.

An Overview
The City of Alexandria's Finance Department is looking for a capable, responsible, customer service-oriented Treasury Clerk to join our team. As a member the Treasury Division, serving at the Treasury Payment Windows on the first floor of City Hall, the Treasury Clerk provides Alexandria residents and business owners with high quality, tax-related financial customer service. This position assists walk-in, call-in, and mail customers with all payment issues related to City taxes (e.g. real estate, personal property, business, meals, and transit taxes, among others) and parking citations. The Treasury Clerk performs their work under the general supervision of the Deputy Treasurer. A significant aspect of this work involves customer relations and use of a cash register.

What You Should Bring
The ideal candidate has some familiarity with the policies and procedures governing tax administration in local government and is passionate about providing Alexandria residents and businesses with friendly, efficient, and competent payment services. Additional skills and abilities include:

• Knowledge of the administration and assessment of personal property taxes;
• Knowledge of the administration of business taxes;
• Skill at managing high volume transactions accurately and quickly;
• Ability to read and comprehend government documents including tax bills;
• Ability to explain government regulations in plain language;
• Ability to reconcile financial statements;
• Ability to provide high quality customer service in a fast-paced environment.

The Opportunity - Examples of Work

• Preparing receipts for cash and checks received, balancing cash, and preparing deposit slips;
• Entering, reviewing, and approving financial transactions, account codes, and amounts into the City's cash register system, PCI RCS;
• Computing, maintaining, and balancing real estate tax adjustment records;
• Resolving City residents' problems regarding parking citations and residential parking permits;
• Providing information and guidance to the public in-person and by telephone regarding tax assessments, fees, rents, fines, and a variety of related payments;
• Preparing monthly revenue reports; and
• Performing related work as required.

About The Department
The City of Alexandria's Finance Department is a fast-paced, diverse, and customer service focused operation that serves both members of the public and the other departments of the City itself. The Finance Department has seven divisions and in fiscal year 2020 is operating with a total budget of $13.9 million and 108.75 FTE positions. The main responsibilities of the Finance divisions are as follows:

• The Revenue Division assesses personal property (car tax), meal sales, transient lodging and other taxes, and also issues business and professional licenses;
• The Treasury Division bills, collects, invests, and manages all City monies;
• The Real Estate Division appraises each parcel of real estate in the City, the value of which is used to bill for the real estate tax;
• The Purchasing Division is responsible for centralized City procurement;
• The Accounting Division maintains records on the financial operations of the City and prepares the City's monthly and annual financial reports;
• The Pension Division manages pension plans for City employees; and
• The Administration Division provides executive-level strategy and direction via the Director and Deputy Director and also administers the department's budget, human resources, and performance management. This division also provides risk management services for the City and manages the City's enterprise resource planning (ERP) system, Munis.

Minimum & Additional Requirements

High School Diploma or GED, and three years' experience in bookkeeping and related clerical work equivalent to the level of Account Clerk II, including the preparation of financial reports, and completion of high school level courses in bookkeeping, business arithmetic and English; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Preferred Qualifications

Associate's degree; experience in direct customer service; experience in local government; banking experience; accounting and/or finance coursework.

Notes

This position requires the successful completion of pre-employment background checks including but not limited to drug testing, criminal background.